Mission & Policies

The Board of Library Trustees

1.6 Communications To and From the Library Board of Trustees

Communications To the Library Board

The Library Board of Trustees generally meets twice a month in the Library Meeting Room and visitors are welcome to attend those meetings. Meeting times and agendas for all library board meetings are posted in the library and on the library’s web site. All meetings are open to the public, with the exception of occasional closed meetings or closed parts of meetings for purposes allowed by the Open Meetings Act. All open meetings include an opportunity for public comments on subjects related to the library.

Comments can also be mailed to the Library Board in care of the Library or be emailed to the Library Board email address. Mail and email sent to the Library Board will be distributed to all of the Library Trustees.

Individual trustees do not speak for the Library Board. If questions or comments about the library are submitted to an individual trustee, those questions will be referred to the Board as whole for consideration, or to the Library Administration for a response, as appropriate.

Communications From the Library Board

Library trustees are expected to promote the mission, vision, and programs of the Library; however, they should be very careful to refrain from comments on matters of policy, controversy, or dispute.  All communications on specific issues will be made by the Library Director or the President of the Library Board of Trustees, unless another trustee has been designated as the spokesperson for a particular project or issue. Most questions about day to day library operations will be referred to the Library Administration.

Communications by Email

Email sent to the Library Board email address will be distributed to all trustees. If a response is required, the Library Board President will determine the most appropriate way to respond. Depending on the subject matter of the email, the President will respond to the email, bring it to a Library Board meeting for discussion by the full Board, or refer the matter to the Library Administration.

To ensure that a record is maintained of any official communication of library policy or the Board’s position on an issue, any email response from the Board President or other authorized trustee should be sent from the Library Board email account, not from the trustee’s personal email.

From 1. Board of Library Trustees ~ 1.6 Communications To and From the Library Board of Trustees, adopted 3/9/2011.